Administrative Assistant - onsite in Janesville, WI
United States of America, Janesville
职位福利
工作机会
您的职责和任务：
Professionally answer main telephone line, screen, and direct calls. Monitor main line voice messages.
Ensure customers, clients, candidates and other visitors experience a professional, welcoming and friendly reception, both in person and on the phone: advise appropriate staff member.
Receive and distribute deliveries, incoming mail, posting and delivering of outgoing mail daily.
Manage office and kitchen supplies by checking stock to determine inventory levels anticipating needed supplies, placing and expediting orders for supplies, place special orders as needed
Process together with IT office badges for new employees
Issue badges to visitors
Keep internal employee list updated including staff telephones.
Monitor and maintain office equipment: copier, scanner, etc
Assist in GEA events, including managing RSVP lists, attending events, providing registration support and assisting with events as necessary (rental location, lists, catering, parking, reservations, etc)
Responsible to organize weekly office caterings
Book travel arrangements as needed
Engage with catering providers
Develop and maintain a filling system
Support in getting equipment and other materials for new staff members
Act as point of contact for internal and external clients
As needed, handle expense reports
Coordinate and respond to facility inquiries and liaison with vendors
Manage conference rooms as needed when large events are held at the office
Manage all posts, couriers, security lists and building access request
Support I9 verification
Other duties as assigned.
您的职责和任务：
Excellent skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and good problem solving.
Ability to take initiative with projects to work both independently and as a team member.
Excellent verbal and written skills
Proficiency in Microsoft Office, SAP is a plus
Other Skills and Competence
Proven customer skills, ability to deal with internal and external in a professional manner.
Oversee daily interaction with customers and executives, handling special requests as needed
Planning
Discretion due to management of sensitive information
Ability to work with multiple business groups (building management, equipment provides, security, etc)
Assist with procurement and contract management for any 3rd parties to the office including cleaning company, confidential waste and office supplies,
Enjoy receptionist work
Notary Public for the State of Wisconsin is a plus
GEA offers competitive pay and great benefits
11 Paid Holidays
PTO - Paid Time Off
Medical Plans
Dental Insurance
Vision Insurance
GEA Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
#engineeringforthebetter
关于GEA
GEA 是食品和饮料加工行业最大的供应商之一，它还为许多其他加工行业提供服务。超过 60 个国家/地区的大约 18,000 名员工都为 GEA 的成功做出了重要贡献 – 快来加入我们！我们提供充满趣味和挑战的任务、与国际团队共处的积极工作环境以及在全球性公司成长和发展的个人机遇。
相关职位
GEA 职业
加入杰出雇主
GEA 获得欧洲杰出雇主调研机构认证为杰出雇主。我们在领导力、道德与诚信以及可持续发展方面表现优异。
GEA 职业
充满机遇的世界
我们是一家全球工业工程公司，也是世界上食品、饮料和制药等行业最大的系统供应商之一。GEA 在世界各地提供令人振奋且多样化的培训和职业机会。
GEA 职业
关于 GEA
GEA 的历史可以追溯到 140 多年前。如今，我们在富有弹性的客户行业开展业务，拥有超过 18,000 名敬业的员工，并与 150 多个国家/地区开展业务。
