Administrative Assistant - onsite in Janesville, WI
United States of America, Janesville
Prestaciones laborales
Oportunidad de trabajo
Sus responsabilidades y tareas:
Professionally answer main telephone line, screen, and direct calls. Monitor main line voice messages.
Ensure customers, clients, candidates and other visitors experience a professional, welcoming and friendly reception, both in person and on the phone: advise appropriate staff member.
Receive and distribute deliveries, incoming mail, posting and delivering of outgoing mail daily.
Manage office and kitchen supplies by checking stock to determine inventory levels anticipating needed supplies, placing and expediting orders for supplies, place special orders as needed
Process together with IT office badges for new employees
Issue badges to visitors
Keep internal employee list updated including staff telephones.
Monitor and maintain office equipment: copier, scanner, etc
Assist in GEA events, including managing RSVP lists, attending events, providing registration support and assisting with events as necessary (rental location, lists, catering, parking, reservations, etc)
Responsible to organize weekly office caterings
Book travel arrangements as needed
Engage with catering providers
Develop and maintain a filling system
Support in getting equipment and other materials for new staff members
Act as point of contact for internal and external clients
As needed, handle expense reports
Coordinate and respond to facility inquiries and liaison with vendors
Manage conference rooms as needed when large events are held at the office
Manage all posts, couriers, security lists and building access request
Support I9 verification
Other duties as assigned.
Su perfil y calificaciones:
Excellent skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and good problem solving.
Ability to take initiative with projects to work both independently and as a team member.
Excellent verbal and written skills
Proficiency in Microsoft Office, SAP is a plus
Other Skills and Competence
Proven customer skills, ability to deal with internal and external in a professional manner.
Oversee daily interaction with customers and executives, handling special requests as needed
Planning
Discretion due to management of sensitive information
Ability to work with multiple business groups (building management, equipment provides, security, etc)
Assist with procurement and contract management for any 3rd parties to the office including cleaning company, confidential waste and office supplies,
Enjoy receptionist work
Notary Public for the State of Wisconsin is a plus
GEA offers competitive pay and great benefits
11 Paid Holidays
PTO - Paid Time Off
Medical Plans
Dental Insurance
Vision Insurance
GEA Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
#engineeringforthebetter
Acerca de GEA
GEA es uno de los mayores proveedores para la industria alimentaria y de bebidas, y para una gran variedad de otros sectores de procesos. Aproximadamente 18.000 empleados en más de 60 países contribuyen al éxito de GEA —¡únete a ellos! Ofrecemos ofertas de trabajo interesantes, un ambiente de trabajo positivo en equipos internacionales, además de oportunidades de crecimiento y desarrollo personal en una empresa global.
Por qué unirse a GEAEmpleos relacionados
Empleo en GEA
Únete a un top employer
GEA está certificada como Top Employer por el Top Employers Institute de Europa. Tenemos altas puntuaciones en Liderazgo, Ética e Integridad y Sostenibilidad.
Empleo en GEA
Un mundo de oportunidades
Somos una empresa global de ingeniería industrial y uno de los mayores proveedores mundiales de sistemas para los sectores alimentario, de bebidas y farmacéutico, entre muchos otros. GEA ofrece interesantes y diversas oportunidades profesionales y de formación en todo el mundo.
Empleo en GEA
Acerca de GEA
El legado de GEA se remonta a más de 140 años. En la actualidad, operamos en industrias sólidas y con una fuerza laboral de más de 18.000 empleados, y realizamos negocios en más de 150 países.
