Procurement Administrator

Procurement Administration:

• Efficiently managing and controlling the administrative function related to invoice data capturing. This includes capturing of invoices, ensuring accuracy, compliance with Procurement and Financial policies, and maintain positive internal stakeholder relationships.

Invoice Processing:

• Process invoices from all local suppliers, Intercompany vendors, courier and freight suppliers, to ensure Accounts Payable can action payments timeously.

Reporting and Queries:

• Maintain accurate records of invoices with queries and understand rejections errors to be able to resolve them with Accenture.

• Send out weekly reports and follow up proactively on delays from Purchase Order creators.

• Update and communicate SOP’s relating to this position when required.

Vendor Creation & Modification:

• Manage and create new request from the organization to onboard, and update vendors. Receive and manage supporting documents, whiles updating the requestor of timelines and completion of request.

Credit Applications:

• Complete new request forms for Credit Applications, once approval was received from Head of Procurement to proceed.

• Receive and manage supporting documents, whiles updating the requestor of timelines and completion of request.

• Keep accurate and up to date filing records

• Grade 12 and or a Diploma / Degree in Supply Chain / Procurement / Finance will be an added advantage.

• Previous experience in Procurement / Finance as administrator or similar role.

• Knowledge of Procurement and Financial principles and procedures

• Proficiency / experience with enterprise content management software (Laserfiche).

• Proficiency in SAP and Axapta.

• MS Excel knowledge (Advanced).

Other Skills & Competencies:

• Strong attention to detail.

• Excellent written and verbal communication skills.

• Ability to work under pressure and meet deadlines.

• Ability to learn from others.

• Team player.