Operational Project Buyer

• Processes purchase orders and follows expediting process
• Clarifies issues with suppliers
• Communicates with suppliers regarding demand, volume and delivery times, reduction of transaction cost, etc.
• Executes purchasing processes following guiding principles from category management
• Supports Finance with invoice verification
• Follows processes, guidelines and procurement policies
• Ensures cost, availability, innovation, and quality within the sourcing plan creation and execution​
• Price lists management
• Coordinates , manages and controls materials shipments
• Suppliers management to fulfill on time delivery KPI
• Analyse and proactive use of  Materials Requirements Program (MRP) and other systems to determine raw materials/items needs for production/spare parts
• AI implementation across procurement processes

Focus in New Project

• Works closely R&D , Strategic buyers, Operational buyer and quality dept
• Manages RFQs, awarding decisions in line with category strategy
• Executes supplier selection along strategy, requirements, supplier base development, and identification of new suppliers
• Monitors and communicates planning of procurement activities related to projects
• Commit to meeting the project cost targets
• Bill of Material costing

Sourcing

• Responsible for project sourcing activities
• Responsible for operative sourcing to support production and/or service
• Run scouting process in line with the projects target and  according to Strategic Buyers Strategies

Purchase Requisition, Purchasing & Order processing

• Responsible for processing purchase requisitions, purchase orders & following-up on order confirmations (with expediting if needed)
• Clarifies issues with requestors and suppliers
• Provides feedback to Strategic buyer/Category manager when spotting requisitions going outside of suitable framework agreements
• Acts as 1st point of contact with vendors for daily operations

Invoice Processing & manage Master data

• Support solving invoice mismatches that couldn‘t be processed by Finance/Accenture
• May maintain local raw material or vendor master data

Project related interactions

• For projects this person supports, acts as 1st Procurement point of contact for stakeholders in project management, engineering, project planning, controlling (and other project relevant roles)
• Ensures that qualitative and quantitative inputs from the Project team are captured in the different stages of the project
• Requests sourcing support for the relevant scope of supply from Strategic Buyers and/or Category managers (direct & indirect)
• Is early involved in project Sales phase discussions, and recurrently involved in later phases
• Based on involvement, is responsible for sharing progress information from Procurement view (weekly project call, monthly steerCo, stage gate reviews…)
• If needed partners with Logistics representative support the project (e.g. Transport manager) to track risks, costs and lead times related to transport/import/export/receipt of goods

Key knowledge area:

• Several competences from ERP system & P2P processes, to sourcing, to project mgt

• Experience in operational procurement roles
• Essential ability to work in team, even in a stressful environment
• Good knowledge of ERP system (SAP preferred)
• Work experience in complex organizations (welcome) 
• Cost and data analysis
• AI tools implementation (welcome)
• Exposure to manufacturing/service operations
• Fluent English and Italian
• Financial and Business understanding
• Analytical skills
• Ability to work in matrix organization      
• Problem solving skills
• Takes ownership of the work, successes and failures
• Good interpersonal and communication skills
• MS Office good knowledge
• Knowledge of shipping , customs clearance and logistic process (welcome)
• Availability to short business trip